It’s a great time to be a productivity nut. (Note that this post is going to be incredibly first-world-problem-y in nature.)
Since moving to Berlin I’ve had an opportunity to critically review how I work. My job is for the same company and essentially doing the same thing, but I was able to shed some of the burden of direct reports, longstanding internal processes and borderline-political work relationships, and kind of start fresh in a way. My morning routine has gotten more about me – taking time, eating a real breakfast, learning a bit of German via Duolingo, reading news instead of email.
When my mind is feeling nourished, I plan my day with Things 3, moving stuff for this evening to This Evening, comparing my pockets of available time with the number of tasks or projects I need to focus on, and deferring the least important things. I might draft up a few writing ideas or notes for projects in Drafts, some of which get linked to in Things and others that sit in my inbox for when I have a creative thought later.
My bigger idea boards for things that need planning or some kind of structure sit in Trello.
This all works for me quite well… but on some days it feels wrong. Why manage some projects in Things and others in Trello? They’re both really good, but why do I need Things to supposed Get Things Done when Trello can organize my projects with structure and let others collaborate with me?
Collaboration is important, right? But isn’t focus? Trello can do focus really well, I think. But then again, Todoist is also great for focus and collaboration – plus, it can automatically pull in tasks from anywhere via its API. But, Things can kind of do that through its own URL scheme and Mail feature.
GoodTask can do most of the above too – plus it integrates with Reminders, which is great because I can talk to it via Siri and not have to remember to say “using Things” or something very unnatural. Then again, why not just use stock Reminders since I can remind myself about most of the things I need to work on and have it smartly link back to those things? Moleskine Actions also looks really good too, I think. I haven’t even mentioned OmniFocus, because that’s…too much for me right now.
Literally all of these options are totally fine and look, perform and function amazingly. I haven’t even touched the writing, presentation, mind mapping, or spreadsheet apps. My brain hurts.
It’s a weird time to be a productivity nut. Most of the popular apps in most categories are all really, really good. How do you know which one is best? What is best, anyway?
Best for most people? Best for productivity nuts? Best for a married couple? Best for tech company employees? Best for strong female entrepreneurs? Best for stay-at-home dads? Best for digital nomads? Best for you? You’ll probably find a list like this and see roughly the same 10 to 20 apps in a given category, all of which are really, really good.
Navigating this is really hard. Not because the lists of “best apps” are too long or they’re too expensive or hard to find, but they’re just all so good. It takes a long, long time of trying each one out, being wowed by the unique features or design conventions or automation potential or scalability of each one, and having to decide which secret sauce of those is best for you. Apple is sometimes helpful with this, but other times not. I love the new App Store, but when I see a feature focused helping me “Get to Inbox Zero”, I can’t help but laugh at the 15 email clients they recommend for this – as if they’re sneering, “Literally any of these will work, we don’t care, just pick one.” It’s almost lazy.
Not to mention how those apps in a single category connect with the 10-to-20 best apps in a _different_category. I’ve finally decided on sticking to Things, but do I use that in tandem with Drafts? Bear? Ulysses? Apple Notes? Byword? 1Writer? Each of them? Some combination of these? I could use a cocktail of these different apps that basically do the exact same thing, but how much time must I give myself to figure out that perfect Manhattan of writing a few ranty blog posts on an iPad?
I also have to imagine it’s especially hard now to develop an app in the productivity or writing category and not be in this list. Either:
- You could copy some design conventions or differentiating functionality of one of those 10–to–20 apps, do some marketing pushes, and eventually be admitted into the wonderful apps club
You could try and determine some feature or use cases that none of these thousands of people figured out already, and take a big gamble
You should just give up and die
To be clear: I don’t think any of this is bad. I find it an interesting time in the world of mobile-first productivity and content creation where the consumer is pretty much always going to be delighted. Developers of that top-tier bucket of apps clearly know what conventions and functionality their consumers want and are willing to listen hard to understand how to best deliver that. The question for the consumer has gone from “what is the best app out there?” to “what is the app or apps that best suit my particular needs at the moment, but also jive perfectly with how I think or what I want to look at?” The second is a much more time-consuming question to ask, I have to imagine, for most people.